The Challenge

A growing operations team was losing 15+ hours per week on manual coordination across Airtable, Slack, and email. Data entry errors were causing a 20% mismatch rate between systems, leading to constant "status check" interruptions and delayed project kickoffs.

The Solution

Designed and implemented a centralized n8n orchestration layer. The system now automatically captures triggers from core tools, standardizes the data payload, and executes multi-step logic to sync Airtable records, generate documents, and notify stakeholders via Slack without human intervention.

Business Impact

  • Reduced manual operational overhead by 40%, saving ~60 hours/month
  • Achieved 99.9% data consistency across 5 core platforms
  • Eliminated 95% of internal "status update" interruptions
  • Reduced project kickoff latency from 2 days to <1 hour